Project Admin Officer

About the role

The Project Admin Officer will support the smooth operation of project offices, ensuring that administrative processes, documentation, and logistics are handled efficiently. This role works closely with the Team Leader and Deputy Team Leader to deliver high‑quality administrative support for field‑based and donor‑funded initiatives.

Key responsibilities

• Oversee daily office administration, maintain organized physical and digital filing systems, and ensure compliance with project documentation requirements.
• Plan and coordinate meetings, workshops, and nationwide site visits, handling all logistical arrangements and travel documentation.
• Provide direct administrative assistance to the Team Leader and Deputy Team Leader, including scheduling, document preparation, and ad‑hoc support.
• Assist with procurement of office and project supplies, manage inventory, and maintain accurate asset records.
• Support health and safety measures in the office and during field activities, including safety briefings, PPE coordination, and incident reporting.

Required profile

• Minimum three years of progressive experience in administrative or office management, preferably in project‑based or field environments.
• Experience with ADB‑funded or other donor‑funded projects is an advantage.
• Proven ability to organize meetings, workshops, and national site visits, including travel, accommodation, and vehicle logistics.
• Strong background in developing and maintaining both digital and hard‑copy filing systems.
• Bachelor’s degree in Business Administration, Public Administration, Office Management, Management, Communication, or a related field.

Required skills

• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Familiarity with virtual collaboration tools such as Zoom and Microsoft Teams.
• Ability to draft professional correspondence, minutes, and reports in English.