Project Administrator (Construction) - Onsite Ortigas

About the role

The Project Administrator provides administrative and coordination support across construction projects, with a strong focus on contract administration, compliance, reporting, document control and project records. The role ensures documentation, registers, contractual requirements, project actions and reporting obligations are kept accurate and on time. It is a full-time, onsite position in Ortigas, Pasig City, working 9:00 AM to 6:00 PM ACDT.

Key responsibilities

• Maintain project filing systems, document and drawing registers, including revision control
• Maintain registers for RFIs, variations, claims, procurement, subcontractors, compliance and handover
• Assist with progress claims, variations, contractual notices and project correspondence
• Monitor contractual dates, notice periods, submissions and reporting deadlines
• Take part in weekly project meetings and keep agendas, minutes and action registers
• Follow up outstanding project actions and documentation
• Assist with subcontractor and supplier administration, RFQs, purchase orders and procurement records
• Maintain WHS, environmental, quality and Indigenous Development Plan documentation, plus ITPs, QA records, witness points, hold points, testing, certificates and approvals
• Compile weekly and monthly project reports and KPI information, and Indigenous employment, training and local participation records
• Assist with project start-up, completion and handover documentation
• Liaise with clients, consultants, subcontractors and suppliers on project administration matters

Required profile

• Strong written communication and professional correspondence skills
• Ability to read and understand contracts, drawings, specifications and project documentation
• Experience with M365, Procore, SharePoint and document-control systems highly regarded
• Construction or project administration experience highly regarded
• Strong organisation, time management and attention to detail; able to manage multiple projects and deadlines
• Able to work independently and proactively in a remote environment, identify compliance issues and keep confidential

What we offer

• HMO, dental and life insurance for you and one free dependent from day one (additional dependents can be enrolled)
• Paid leaves: birthday, vacation, medical and maternity (up to 6 vacation leaves convertible to cash on your anniversary)
• Employee engagement activities such as year-end party, family day and team building