Company Secretary – Philippines (Local)

About the role

Arbeit Infotech Inc. is seeking a highly organized Company Secretary to support corporate governance, regulatory compliance, and corporate administration activities in the Philippines. The role acts as a key liaison between the company, government agencies, banks, external stakeholders, and senior management.

Key responsibilities

• Maintain and update corporate records, including Articles of Incorporation, By‑Laws, GIS, and statutory documents.
• Ensure compliance with SEC, LGUs, BIR, DOLE and other regulatory requirements, monitoring filing deadlines and submitting statutory reports on time.
• Prepare board meeting notices, agendas, supporting materials, and coordinate Board of Directors and Shareholders meetings.
• Draft board resolutions, secretary certificates, SPAs, corporate authorizations, and other shareholder documents.
• Coordinate with government agencies for filings, permit renewals, registrations, and licensing.
• Monitor changes in corporate regulations and adjust compliance processes accordingly.
• Manage confidential legal and corporate records, support contract execution, document routing, notarization, and authentication activities.

Required profile

• Experience in corporate governance, corporate secretarial, legal administration, or regulatory compliance roles.
• Strong understanding of Philippine corporate regulations and statutory requirements.
• Proven experience dealing with SEC, BIR, DOLE, LGUs and related government processes.
• Excellent documentation, organization, and stakeholder‑management abilities.
• Ability to handle confidential information with integrity and professionalism.
• Strong written and verbal communication skills in English.

Required skills