Administrative Specialist

About the role

The Administrative Specialist provides comprehensive front‑desk and secretarial support while overseeing billing, fleet, and compliance activities. This role also assists with ad‑hoc projects and serves as the site First Aider.

Key responsibilities

• Reception, front‑desk, and secretarial support.
• Monitor bills and payments for offices, warehouse, and company condos, including utilities and rentals.
• Oversee fleet and driver usage, charging, maintenance, insurance, and related documentation.
• Track permits, leases, renewals, and other compliance requirements.
• Support various projects and ad‑hoc tasks as assigned.
• Act as site First Aider when needed.

Required profile

• Mandarin speaking candidates are preferred.
• 3‑5 years of experience in an administrative or executive assistant role, preferably in a fast‑paced corporate environment.
• Excellent organizational and time‑management skills.
• Strong communication and interpersonal abilities.
• Meticulous attention to detail.
• Ability to work independently and as part of a team.
• Resourceful and proactive in finding solutions.
• Valid DOLE‑recognized Standard First Aid & CPR certification.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook