Executive Administrative Assistant – ELT Support

About the role

Provide comprehensive administrative support to members of the Executive Leadership Team (ELT), ensuring smooth daily operations, efficient scheduling, and accurate documentation. This hybrid position combines office‑based tasks with flexible work arrangements.

Key responsibilities

• Manage ELT calendars, schedule reminders, and draft basic correspondence.
• Coordinate local transport, travel bookings, and hotel reservations following company guidelines.
• Maintain digital filing systems and handle confidential ELT documents with strict discretion.
• Collect, organize, and encode receipts for monthly expense reports and assist with reimbursement follow‑up.
• Arrange meeting rooms, catering, and basic AV setup; prepare pre‑read materials and capture action items.
• Track ELT attendance, leave applications, and out‑of‑office schedules to keep internal calendars up‑to‑date.
• Support procurement of corporate tokens, client gifts, and executive awards, creating purchase requisitions and monitoring delivery.

Required profile

• 0–2 years of experience in an administrative, secretarial, or support role (fresh graduates with strong internships are welcome).
• Bachelor’s degree in Business Administration, Office Management, Communications, or a related field.
• Excellent written and verbal English communication for professional interaction.
• Strong organizational skills, attention to detail, and high level of discretion.
• Willingness to learn corporate procurement, expense, and reservation systems.

Required skills

• Microsoft Office 365 (Outlook, Word, Excel, PowerPoint) – basic to intermediate proficiency.
• Google Workspace – basic to intermediate proficiency.

What we offer

• Above‑market compensation, healthcare coverage from day one, paid time‑off with cash conversion, and performance bonuses.
• Collaborative work environment with company‑sponsored events and activities.
• Flexible work arrangements promoting work‑life harmony.
• Opportunities for continuous learning, career advancement, and inclusive teamwork.