US Payroll Administrator (Remote)

About the role

Geraci LLP is seeking a highly organized US Payroll Administrator to manage end‑to‑end payroll for its remote team. This finance‑critical position requires precision, confidentiality, and a solid grasp of U.S. payroll systems and regulations.

Key responsibilities

• Process bi‑weekly or semi‑monthly payroll using Gusto.
• Maintain and reconcile payroll records in QuickBooks.
• Calculate wages, bonuses, commissions, and deductions accurately.
• Handle employee onboarding and offboarding in payroll systems.
• Administer benefits, PTO tracking, and payroll adjustments.
• Prepare and file payroll taxes, ensuring federal and state compliance.
• Respond to payroll inquiries from employees promptly.
• Generate payroll reports for finance and leadership.
• Support audits with proper documentation.
• Collaborate with HR and accounting to align systems.
• Assist with firm‑wide initiatives and process improvements.

Required profile

• Minimum 3 + years of U.S. payroll processing experience.
• Hands‑on experience with Gusto and QuickBooks.
• Strong knowledge of U.S. payroll laws and tax regulations.
• High accuracy, attention to detail, and discretion with confidential data.
• Excellent written and verbal communication skills.
• Experience supporting professional services firms (law‑firm experience is a plus).
• Two professional references and a recent criminal background check.

Required skills

• Gusto
• QuickBooks

What we offer

• Competitive salary with performance‑based increase.
• Health benefit ($30/month).
• Paid holiday and sick leaves (sick leave convertible to cash with perfect attendance).
• Planned leave and internet allowance ($25/month).