Receptionist & Admin Associate

About the role

As a Receptionist & Admin Associate you will support the Corporate Services Department by managing front‑desk activities and coordinating a range of administrative processes. You will be the first point of contact for visitors, clients and employees, helping to create a professional and welcoming environment while ensuring smooth day‑to‑day office operations.

Key responsibilities

• Manage meeting‑room reservations, attend to incoming calls and route inquiries appropriately.
• Issue and monitor company landline phones, receive, sort and distribute documents and deliveries.
• Welcome visitors and coordinate appointments and meetings with employees.
• Coordinate errands, process domestic flight quotations and bookings, and keep stakeholders updated.
• Manage office supplies, including ordering, distribution and inventory monitoring.
• Oversee utility and medicine supplies procurement and stock management.
• Coordinate with canteen concessionaires on operational requirements.
• Support fleet administration, vehicle registrations and related documentation.
• Schedule repairs and maintenance for office facilities and company assets.
• Assist in maintaining a safe, organized and efficient workplace environment.

Required profile

• Bachelor's degree in Business Administration, Communications, Office Management or a related field.
• Strong verbal and written communication skills.
• Excellent telephone etiquette with a calm, professional demeanor.
• Strong organizational and multitasking abilities.
• Proficiency in Google Workspace and standard office applications.
• Ability to manage time effectively, prioritize tasks and work independently.
• Customer‑service orientation with strong interpersonal skills.
• Nice‑to‑have: previous experience in receptionist, administrative or office support roles; experience coordinating travel, supplies or facility management; familiarity with fleet administration and vendor coordination; knowledge of office operations best practices; openness to candidates with internship or organizational experience.

Required skills

• Google Workspace

What we offer

• Exposure to corporate services, workplace operations and business support functions.
• Hands‑on experience in office administration, facilities coordination and employee support services.
• Collaboration with various departments and stakeholders across the organization.
• Development of strong organizational, communication and problem‑solving skills.
• Opportunities for learning, professional development and career growth.