Operations Coordinator & Executive Assistant (AI & Tech Focus)

About the role

Hunt St, which helps Australian companies hire remote talent in the Philippines, is recruiting a Philippines-based Operations Coordinator and Executive Assistant (EA) for an Australian commercial construction firm. The role is paid AUD 1,000-1,500 per month under an independent contractor agreement, is fully remote, and follows Australian business hours (about 9am-5pm, Mon-Fri) while allowing flexible scheduling.

Key responsibilities

• Business operations: coordinate day-to-day activities, track action items and deadlines, follow up team members, suppliers and contractors, coordinate meetings and handovers, and proactively fix or propose fixes to inefficiencies
• Support external suppliers and contractors, assist with HR onboarding paperwork, pre-fill forms and prepare tender presentation materials
• CEO support: manage the calendar, send reminders, triage and reply to emails, prepare briefing notes, manage travel and personal errands
• Maintain company systems, registers, policies, insurance and registration documents, and create or update templates, SOPs and checklists
• Use AI daily, automate repetitive work, build simple AI workflows and introduce technologies that save time or improve accuracy
• Own the social media presence on LinkedIn, Instagram and Facebook: write and create posts, plan the content mix and posting rhythm, analyse engagement and report monthly
• Turn completed projects into case studies, chase testimonials, update the capability statement, maintain the website, run an email newsletter to past clients and manage Google directory listings

Required profile

• Uses AI tools every day and can describe a real workflow
• Proactive problem solver who handles recurring tasks without waiting to be told
• Owner of the social media channel, turning raw material into finished content and taking accountability for results
• Highly organised with strong follow-through, fast learner and strong communicator
• Comfortable researching and drafting documents for approval, and trustworthy with client, project and financial information

Candidates must disclose any other ongoing roles or client work and mark the engagement as "Independent Contractor" on their LinkedIn profile. Apply through Hunt St.