Executive Assistant (Onsite, Ortigas)

About the role

Staff Domain Inc. is hiring a full-time Executive Assistant for an onsite position in Ortigas, Pasig City. The role manages inbox correspondence, digital filing and deadline tracking across several active projects, keeping correspondence documented and information accessible across the organization.

Key responsibilities

• Manage and organize inbox correspondence, prioritizing and replying to emails promptly
• Track and monitor deadlines across multiple projects, flagging upcoming or at-risk items
• Maintain fully digital filing and record-keeping systems so documents are easy to retrieve
• Extract and file photos, attachments and documents from email threads into the right digital folders
• Track client correspondence and draft acknowledgment replies and routine correspondence on behalf of stakeholders
• Prepare, format and organize documents, spreadsheets and presentations using Microsoft Office
• Consolidate information from multiple sources to support project tracking and reporting
• Keep sensitive client and project information confidential and proactively close gaps in documentation or follow-up

Required profile

• Bachelor's degree in Business Administration, Office Administration, Communication or a related field
• 3+ years of experience as an executive assistant, in administrative support or office management, or related experience
• Strong organizational skills, accuracy and attention to detail
• Ability to work independently, exercise sound judgment and manage time effectively

Required skills

• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint)
• Excellent written and verbal communication, especially for client-facing correspondence
• Comfortable working in fully digital filing and documentation systems

What we offer

• HMO, dental and life insurance for you and one free dependent from day one, with the option to add more dependents
• Paid leaves: birthday, vacation, medical and maternity (up to 6 vacation leaves convertible to cash on your anniversary)
• Employee engagement activities such as year-end party, family day and team building