Executive Assistant – CAD & Construction Operations

About the role

We are seeking a highly organized Executive Assistant who can blend administrative expertise with strong CAD and construction knowledge. The role supports senior leadership while ensuring construction documentation and drawings are accurate, up‑to‑date, and aligned with field activities.

Key responsibilities

• Manage executive calendars, meetings, inboxes and daily operational priorities.
• Maintain project tracking systems, CRM records, construction logs and digital filing structures.
• Prepare, organize and manage construction documents such as RFIs, submittals and correspondence.
• Create, edit and revise construction drawings using AutoCAD or equivalent CAD tools.
• Interpret architectural and engineering plans to produce field‑ready drawings and mark‑ups.
• Perform plan takeoffs, redlines and drawing revisions based on field feedback.
• Assist estimating and pre‑construction teams with drawing organization and scope clarification.
• Coordinate with project managers, superintendents and subcontractors to ensure design intent is followed.
• Support MEP coordination efforts and review vendor proposals for completeness.
• Develop and maintain SOPs for recurring workflows and track bids, proposals and project pipelines.

Required profile

• 2‑3+ years of experience in construction, drafting, architecture or project coordination.
• Strong proficiency with CAD software (AutoCAD or equivalent).
• Solid understanding of construction drawings, detailing and plan interpretation.
• Experience in general contracting or design‑build environments is preferred.
• Familiarity with construction processes such as submittals, RFIs, change orders and takeoffs.
• Excellent written and verbal communication skills in English.

Required skills

• AutoCAD (or equivalent CAD software)
• Google Workspace
• CRM tools
• Construction documentation management
• Plan takeoff and drawing revision techniques