Document Controller - Engineering Projects (Onsite)

About the role

Truflo Pumping Systems is hiring a Document Controller for its engineering projects, working onsite in Ortigas, Alabang, Pampanga or Cebu. The role coordinates, collects, maintains and files important company documentation, working closely with mine sites, suppliers, customers and internal teams so that all documents are received, accurate, current and stored consistently. It is a full-time position with a 7:00 AM to 4:00 PM schedule (AEST).

Key responsibilities

• Communicate with mine sites, customers, suppliers and internal teams to obtain required documentation.
• Follow up outstanding, incomplete or expired documents in a timely and professional way.
• Review documents for completeness, accuracy and authorisation, and file them using clear naming conventions and folder structures.
• Keep current versions available and archive outdated ones; maintain document registers, spreadsheets, databases and electronic filing systems.
• Monitor expiry dates and arrange renewals, and distribute approved documents to stakeholders.
• Support onboarding, prequalification and compliance documentation, and the preparation and submission of supplier, customer, project and site documentation.
• Maintain confidentiality, escalate compliance issues, support audits and suggest improvements to document-control processes.

Required profile

• Previous experience in document control, administration, compliance or a similar role is desirable.
• Experience with mining, manufacturing, engineering or supplier documentation is an advantage.
• Strong organisation, time management, attention to detail and ability to handle confidential information.

Required skills

• Microsoft Word, Excel and Outlook.
• Electronic filing systems.

What we offer

• HMO, dental and life insurance for you and one free dependent from day one.
• Paid leaves: birthday, vacation, medical and maternity (up to 6 vacation leaves convertible to cash on your anniversary).
• Employee engagement activities such as year-end party, family day and team building.