Administrative Assistant

About the role

The Administrative Assistant will support the management team by handling a mix of administrative, financial, and client‑related tasks. This position requires strong organization, attention to detail, and the ability to multitask in a fast‑paced office environment.

Key responsibilities

• Prepare and assist in creating financial statements for clients and maintain accurate financial records.
• Support finance and operations teams with documentation, expense tracking, and reporting.
• Use Microsoft Word and Excel to produce reports, documentation, and tracking spreadsheets.
• Schedule meetings, book conference rooms, and coordinate logistics for internal and client events.
• Perform collections, follow‑ups on client accounts, and maintain positive client relationships.
• Travel for company‑related activities when required.
• Monitor office and project supplies, manage inventory records.
• Handle email, fax, and letter correspondence with clients and internal stakeholders.
• Organize and maintain physical and digital filing systems, databases, and spreadsheets.

Required profile

• Graduate of Business Administration, Finance, or a related field (preferred but not required).
• Experience in financial statement preparation is an advantage.
• Highly organized, detail‑oriented, and resourceful.
• Ability to work independently, multitask, and adapt to changing priorities.
• Professional, courteous, and trustworthy when handling confidential information.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook