Admin Assistant – Food & Beverage Office

About the role

We are seeking an Admin Assistant to support the Food & Beverage Department of a new 5‑star luxury hotel in Makati. The role will be critical during the pre‑opening phase and will continue to ensure smooth departmental operations once the hotel opens.

Key responsibilities

• Prepare departmental documentation, SOPs, and training materials.
• Coordinate schedules, meetings, and communications for the Food & Beverage leadership team.
• Support recruitment by organizing candidate files and interview schedules.
• Manage correspondence, reports, filing systems, purchase requests, invoices and expense tracking in liaison with Finance.
• Maintain accurate records of inventories, contracts and licences.
• Liaise with other departments to ensure seamless workflow and follow‑up on action items.
• Provide logistical support for events, training sessions and F&B promotions.
• Assist in creating guest communication materials and support staff engagement initiatives.

Required profile

• Minimum 2–3 years of administrative support experience, preferably in hospitality or luxury service environments.
• Strong organisational and multitasking abilities with high attention to detail.
• Ability to work independently and collaboratively within a fast‑paced pre‑opening team.

Required skills

• Proficiency in Microsoft Office Suite.
• Experience with hotel management systems.