Technical Assistant and Documents Controller

About the role

The Technical Assistant and Documents Controller supports the Maintenance Department by handling technical documentation, reports, drawings and records. The role ensures accurate document control, timely coordination of project information and assists the Maintenance Manager in planning and monitoring road maintenance activities.

Key responsibilities

• Prepare technical reports, presentations and project documentation for the Maintenance Manager.
• Conduct site inspections, record conditions with photographs and field notes, and monitor repair progress and quality.
• Assist in planning, coordinating, implementing and monitoring road maintenance and rehabilitation works.
• Develop, update and maintain shop drawings and as‑built drawings based on approved plans and actual site conditions.
• Monitor monthly utility usage trends and flag unusual variances.
• Manage all company documents, ensuring accuracy, quality and proper archiving across departments.
• Design, edit and control official forms, maintain both hard‑copy and electronic records.
• Provide general administrative support, draft standard letters and coordinate work permit applications.
• Track purchase requisitions for the Maintenance Department and handle CD burning of government documents.

Required profile

• Strong attention to detail and ability to maintain accurate records.
• Good organizational skills for handling multiple document streams.
• Ability to work closely with the Maintenance Manager and other departments.
• Proactive attitude in monitoring utility usage and maintenance activities.

Required skills

• Document control and archiving
• Drawing preparation and management (shop and as‑built drawings)
• Inspection reporting
• Maintenance coordination