Executive Assistant – Household & Personal Support

About the role

We are looking for a highly organized and proactive Executive Assistant to manage daily household operations and personal affairs for a family residing in Japan. The role combines traditional executive support with comprehensive household management, ensuring a smooth and comfortable home environment.

Key responsibilities

• Oversee daily household operations, including cleaning, supplies replenishment, and coordination of household activities.
• Manage family calendars, appointments, and social engagements, providing reminders and updates.
• Plan and execute private events, dinners, and social gatherings, handling invitations, vendors, and on‑site support.
• Maintain vehicle upkeep, scheduling servicing, cleaning, and repairs.
• Arrange domestic and international travel, including flights, accommodations, visas, and itineraries.
• Supervise household staff such as helpers, nannies, and babysitters, and liaise with external service providers.

Required profile

• Minimum 2 years experience as a Personal Assistant, Executive Assistant, or in household management.
• Living experience in Japan is strongly preferred; candidates from Taiwan or Hong Kong are an advantage.
• Familiarity with Japanese culture, lifestyle practices, and basic local regulations.
• Fluent in Mandarin Chinese, English, and Japanese.

Required skills

• Strong time‑management and organizational abilities.
• Excellent problem‑solving skills and ability to stay calm under pressure.

What we offer

• Competitive compensation package.
• Opportunity to work in a dynamic, multicultural environment.
• Supportive family setting with diverse responsibilities.