Compliance Assistant / Company Secretary

About the role

We are seeking a Compliance Assistant Company Secretary to support our corporate governance and secretarial functions for a portfolio of clients in the Philippines. The role involves day‑to‑day assistance with regulatory filings, document management, and liaison with senior executives and external authorities.

Key responsibilities

• Assist with daily Company Secretarial tasks and governance matters.
• Register foreign companies with ASIC and maintain client records.
• Draft and file forms with ASIC, ATO, TGA and other regulatory bodies.
• Manage the Monday and CAS BGL databases and related registers.
• Prepare directors’ and members’ resolutions, share transactions and director changes.
• Coordinate legal document execution and D&O insurance arrangements.
• Handle client enquiries on compliance, corporate governance and ASIC queries.
• Draft corporate governance materials such as board charters and policies.
• Conduct company, title and charge searches and download ASIC extracts.
• Support ad‑hoc client and internal tasks as required.

Required profile

• Bachelor’s degree in Consular and Diplomatic Affairs, Political Science or related field.
• 1‑3 years of relevant experience, preferably in ASIC handling.
• Immediate availability and residence in the Philippines.

Required skills

• Experience filing with ASIC.
• Familiarity with ATO and TGA form submissions.
• Database management (Monday.com, CAS BGL).