Processing Assistant

About the role

The Processing Assistant is responsible for maintaining accurate and orderly personnel records for seafarers. You will work closely with recruitment and crewing teams to ensure all documentation complies with company standards and regulatory requirements.

Key responsibilities

• File and organise seafarer personnel records in accordance with company policies.
• Receive, verify, and check completeness of personnel files from Recruitment and Crewing Assistants.
• Identify and remove inactive or non‑re‑hire files, shred them after approval per retention policy.
• Validate vendor invoices before forwarding them to the Accounting Department.
• Enter vendor accreditation data into the Jibe system and obtain necessary approvals.
• Encode Marina Mismo Sea Service requirements and provide daily status updates to the Project Manager.
• Maintain a logbook tracking removal and return of personnel files.
• Keep an accurate inventory of seafarer supplies.

Required profile

• Bachelor’s degree (fresh graduates are welcome).
• 1‑2 years of experience in manning or administrative work is preferred.
• Basic understanding of crew documentation and contracts.
• Proficiency with MS Office (Excel, Word, Outlook).
• Strong data‑encoding and monitoring abilities.
• Excellent communication, organisational skills, and attention to detail.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Jibe system

What we offer

• Opportunity to work for a global leader in independent ship management.
• Access to continuous learning and structured career development across a worldwide network.
• Collaborative environment anchored in integrity, trust and long‑term relationships.
• Exposure to a diverse maritime portfolio and a strong heritage of over 50 years.