Operations Assistant

About the role

The Operations Assistant will support Bridge33’s Offshore Administration team by handling compliance audits, lease administration, and day‑to‑day operational tasks across the company’s property portfolio. This position plays a key role in the Certificate of Insurance (COI) Audit Project and other compliance initiatives.

Key responsibilities

• Conduct COI audits to verify tenant compliance with lease insurance requirements.
• Track critical lease dates, compliance deadlines, and maintain accurate records.
• Review commercial lease agreements to identify tenant obligations such as sales reporting, HVAC inspections, and insurance.
• Compile and distribute regular compliance and performance reports, and prepare presentation materials as directed.
• Serve as a point of contact via Slack and Front for internal teams including Leasing, Asset Management, Property Management, Legal, and Tenants.
• Enter, update, and maintain data in property‑management and compliance‑tracking systems using MS Office, Google Suite, and AI tools.
• Assist team members during high‑volume periods and resolve routine operational issues independently.

Required profile

• Minimum 2 years of experience in property management, commercial real estate, or leasing administration.
• Working knowledge of tenant compliance requirements and commercial lease interpretation.
• Familiarity with ACORD forms (e.g., ACORD 25, 27, 28) and ability to read Certificates of Insurance.
• Strong analytical skills and discretion when handling confidential information.
• Excellent written and verbal English communication.

Required skills

• MS Office Suite
• Google Suite
• Slack
• Front (email platform)
• Property‑management and compliance‑tracking software
• AI productivity tools
• ACORD form interpretation