Office Manager

About the role

Galaxy Energy & Resources Co. Pte. Ltd. is seeking an experienced Office Manager to lead daily administrative operations of its Philippine office. The role combines office administration, executive support, HR and payroll coordination, finance, procurement, compliance and project support. The position works on‑site, Monday to Friday, and reports to senior management.

Key responsibilities

• Manage daily office operations and administrative functions.
• Provide executive support to senior management, including meeting organization and travel coordination.
• Coordinate HR administration, payroll, attendance, leave management and employee records.
• Prepare payment requests, expense reports, monitor budgets and handle banking transactions.
• Oversee procurement, vendor accreditation, supplier coordination and contract administration.
• Ensure compliance with BIR, SEC, SSS, PhilHealth, Pag‑IBIG and other regulatory agencies.
• Organize meetings, prepare reports, presentations and meeting minutes.
• Maintain corporate records, contracts, permits and document management systems.
• Drive process improvements and support special projects across the organization.

Required profile

• Bachelor's degree in Business Administration, Management, Human Resources, Accounting, Finance or a related field.
• Minimum of 5 years of relevant experience in office management, operations or executive administration.
• Strong background in office administration, executive support, procurement, HR administration, payroll coordination, finance support and government compliance.
• Knowledge of Philippine labor regulations and statutory requirements is an advantage.
• Resourceful, technology‑driven and able to manage multiple priorities in a fast‑paced environment.

Required skills

• Microsoft Office 365
• Google Workspace
• AI productivity tools (ChatGPT, Claude, Microsoft Copilot)
• Project management and collaboration tools (Microsoft Teams, Notion, Asana, Monday.com)
• HRIS, payroll systems, accounting software and document management systems