Executive Assistant – Remote (P3)

About the role

WeAssist.io is looking for a proactive Executive Assistant to support founders, CEOs and senior leaders of growing U.S. businesses. This full‑time remote position offers a strategic right‑hand role, where you’ll manage calendars, communications and executive priorities while working with a community of 100+ remote professionals.

Key responsibilities

• Own end‑to‑end calendar and schedule management, coordinating across teams, external contacts and time zones.
• Maintain and prioritize the executive’s inbox, drafting polished communications and acting as gatekeeper.
• Prepare meeting agendas, capture decisions and drive follow‑up on action items.
• Track tasks, deadlines and commitments, sending reminders and helping reprioritize as needed.
• Manage stakeholder relationships, keeping organized contact records and timely touchpoints.
• Conduct research, produce summaries and create professional documents, reports and presentations.
• Provide executive and personal administrative support, including travel coordination and personal appointments (depending on placement).

Required profile

• 2+ years of experience supporting founders, C‑suite executives or senior leaders.
• Excellent spoken and written English with a polished, professional tone.
• High discretion handling confidential business, financial and personal information.
• Strong organization, attention to detail and ability to manage competing priorities.
• Proactive problem‑solving, ownership of outcomes and thorough follow‑through.
• Comfortable using AI tools such as ChatGPT or Claude for research and drafting.

Required skills

• ChatGPT or Claude (AI platforms)
• HubSpot, Salesforce or GoHighLevel (CRM)
• ClickUp, Asana, Monday.com, Trello or Notion (project‑management tools)