Human Resource Assistant

About the role

The Human Resource Assistant will support the HR team in managing the full recruitment cycle, onboarding new hires, and coordinating the company’s internship program. This role ensures smooth HR operations by handling documentation, employee records, and responding to inquiries.

Key responsibilities

• Assist in end‑to‑end recruitment: job posting, sourcing, screening, interview scheduling, and candidate coordination.
• Coordinate hiring needs with department heads and ensure timely applicant processing.
• Facilitate pre‑employment requirements, onboarding activities, and new‑hire orientation.
• Manage the OJT/Internship program, including school partnerships, intern interviews, deployment, monitoring, and completion documentation.
• Serve as primary contact for partner schools, internship coordinators, and student interns.
• Prepare internship documents such as MOAs, endorsement acknowledgments, evaluation forms, certificates, and completion reports.
• Maintain employee 201 files, intern records, HR databases, and other personnel documents while ensuring confidentiality.
• Prepare employment contracts, personnel action forms, certifications, memoranda, and other HR‑related documents.
• Assist in monitoring attendance, leave records, probationary periods, contract renewals, and employee movements.
• Support employee engagement activities, recognition programs, company events, and wellness initiatives.
• Coordinate training schedules, maintain training records, and monitor employee participation.
• Respond to employee and applicant inquiries regarding HR policies, hiring status, employment documents, and company procedures.
• Assist in the administration of government‑mandated requirements and HR compliance documentation.
• Prepare HR reports such as recruitment updates, internship reports, manpower reports, and other administrative reports.
• Ensure proper filing and organization of HR records in compliance with company policies and data‑privacy regulations.
• Support HR audits and maintain accurate documentation for compliance purposes.
• Perform other HR and administrative duties assigned by the HR Officer or HR Manager.

Required profile

Required skills