Executive Personal Assistant

About the role

We are looking for a highly organized Executive Personal Assistant to support our leadership team. The role involves managing a wide range of administrative, operational, and research tasks in a fast‑paced environment.

Key responsibilities

• Provide direct administrative and operational support to company leaders.
• Conduct online research, source vendors, and evaluate service providers.
• Manage calendars, appointments, reminders, and follow‑up tasks.
• Create and maintain spreadsheets, reports, and tracking systems.
• Assist with the implementation of new software, tools, and business processes.
• Prepare presentations, documents, summaries, and business correspondence.
• Organize digital files, documentation, and operational workflows.
• Track projects to ensure deadlines and deliverables are met.
• Identify opportunities for efficiency through automation and AI tools.
• Handle special projects and miscellaneous tasks as assigned.

Required profile

• Minimum of 3 years experience in an executive, personal, or operations assistant role.
• Exceptional organizational, time‑management, and attention‑to‑detail skills.
• Strong written and verbal communication abilities.
• Ability to work independently with minimal supervision.
• Professional demeanor with discretion for confidential information.

Required skills

• Experience with AI tools such as Claude or ChatGPT.
• Advanced proficiency in Google Workspace and Microsoft Office, especially Google Sheets and Excel.
• Strong research and problem‑solving capabilities.
• Familiarity with workflow automation and productivity tools.

What we offer

• Full‑time, Monday‑Friday schedule (9:00 AM‑5:30 PM PT).
• Competitive monthly salary of $1,200.
• Opportunity to work with cutting‑edge AI and automation technologies.