Executive Personal Assistant

About the role

The Executive Personal Assistant will provide high‑level administrative and personal support to the leadership team of Coral Triangle Conservancy, a nonprofit focused on marine conservation in the Philippines. This full‑time hybrid position blends on‑site work in Subic Bay and Palawan with occasional remote days and international travel.

Key responsibilities

• Manage complex calendars, schedule meetings, and coordinate travel itineraries for senior leaders.
• Organise documents, maintain filing systems, and handle correspondence across email, messaging platforms, and phone.
• Prepare presentations, reports, and meeting materials; track follow‑ups and reminders.
• Liaise with internal and external stakeholders while maintaining confidentiality.
• Prioritise competing demands in a fast‑paced, mission‑driven environment.

Required profile

• Proven experience providing personal and executive administrative assistance to senior leaders.
• Excellent written and verbal communication with a professional, courteous style.
• Strong organisational, time‑management and detail‑orientation skills.
• High level of discretion, reliability and integrity handling sensitive information.
• Ability to work on‑site in Subic Bay and Palawan with hybrid flexibility.

Required skills

• Proficiency with email platforms.
• Calendar management software.
• Word processing applications.
• Spreadsheet tools.
• Video‑conferencing solutions.