Executive Assistant to CEO

About the role

Ardent World, Inc. (AWI) is a health and beauty group behind brands such as Moringa‑O² and Gluta‑C. The Managing Director seeks a senior‑level Executive Assistant to act as a high‑trust partner, handling professional and selected private‑office matters.

Key responsibilities

• Manage the Managing Director’s calendar, meetings, travel logistics, correspondence and day‑to‑day priorities.
• Coordinate with department heads and external stakeholders, tracking action items and deadlines.
• Prepare management reports, presentations, trackers and executive summaries, consolidating data from multiple departments.
• Assist with budgets, expenses, reimbursements and other financial documentation.
• Support business‑development research, prepare initial briefs and coordinate follow‑up meetings with potential partners.
• Plan end‑to‑end domestic and international travel, including visas, itineraries and expense documentation.

Required profile

• 5+ years experience as an Executive Assistant supporting a C‑level executive or family office.
• Excellent written and spoken English; Filipino fluency is a plus.
• Proven ability to manage complex calendars, international travel and multiple concurrent projects.
• High emotional intelligence, maturity and discretion with confidential information.
• Self‑starter who quickly adopts new software and AI tools without formal training.

Required skills

• Microsoft Outlook, Excel, PowerPoint and Teams (Microsoft 365 suite).
• Cloud storage and task‑management platforms.
• AI assistants such as Copilot, ChatGPT or Claude.

What we offer

• Direct work with the owner of a multi‑brand group, gaining exposure to marketing, operations, finance and international expansion.
• A long‑term, high‑trust position with real influence over office operations.
• Full‑time, on‑site role in Makati with occasional flexibility for travel periods.