Executive Assistant – Remote (Philippines)

About the role

GrowthAssistant is seeking a proactive Executive Assistant to support the founder of a multi-business real estate and operations enterprise. Working remotely from the Philippines, you will become the trusted right-hand, handling communications, scheduling, and task management to free up the executive’s time.

Key responsibilities

• Manage the executive’s Gmail inbox: organize, flag priorities, draft responses and handle low-complexity replies independently.
• Maintain the Google Calendar: schedule meetings, coordinate appointments, resolve conflicts and keep the day structured.
• Track action items and follow-up with internal and external contacts via email, WhatsApp or phone, ensuring deadlines are met without reminders.
• Handle external communications on behalf of the executive, making professional phone calls for scheduling, confirmations and follow-ups.
• Support LinkedIn engagement and warm-lead follow-up, monitoring DMs and maintaining responsiveness.
• Assist with expense reports and basic expense tracking in QuickBooks.
• Organize files and documents in Google Drive and keep project visibility up-to-date in ClickUp and HubSpot.

Required profile

• 3+ years of experience as an Executive Assistant, Administrative Assistant, Chief of Staff or similar supporting a founder, CEO or senior executive.
• Strong inbox and calendar management skills with a proven ability to work independently.
• Excellent written and verbal communication, discretion and a proactive mindset.
• Comfortable working remotely and coordinating across multiple time zones.

Required skills

• Google Workspace (Gmail, Calendar, Drive)
• ClickUp
• HubSpot
• QuickBooks
• LinkedIn
• WhatsApp (communication)