Executive Assistant

About the role

We are looking for a creative and highly organized Executive Assistant to provide advanced administrative support to a senior executive. The role involves managing daily priorities, coordinating travel, handling confidential information, and supporting both executive and departmental functions.

Key responsibilities

• Manage the executive’s calendar, meetings, daily priorities and follow‑ups.
• Arrange and coordinate complex travel itineraries, visas, passports and related documentation.
• Prepare and submit expense reports, reimbursements and resolve billing discrepancies.
• Maintain confidential files, records and documents for the executive.
• Screen and prioritize calls, meeting requests and urgent matters using sound judgment.
• Coordinate with other assistants, business leaders, board members and external contacts on behalf of the executive.
• Track executive commitments, follow up with teams and provide progress updates.
• Support personal matters within reasonable limits, such as insurance, medical coordination and car maintenance.
• Serve as office coordinator for the department, supporting unit leads and organizing meetings.
• Assist with budget, vendor and event logistics, including payments through Lawson and event planning support.

Required profile

• Creative, highly organized and detail‑oriented.
• Strong understanding of company policies, procedures and confidentiality requirements.
• Excellent judgment for screening requests and handling sensitive information.
• Ability to communicate effectively on behalf of the executive.
• Proactive in tracking commitments and coordinating with multiple stakeholders.

Required skills

• Lawson (payment and procurement system)