Executive Assistant

About the role

We are seeking a proactive Executive Assistant to provide high‑level administrative support to multiple Directors and senior leaders. The role involves managing complex schedules, coordinating travel, and ensuring seamless communication across time zones.

Key responsibilities

• Manage and maintain complex calendars for at least eight Directors, scheduling meetings and resolving conflicts.
• Arrange domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.
• Prepare meeting materials, take notes when required, and track follow‑up actions.
• Handle email and communication flow, prioritizing urgent matters and responding on behalf of executives as needed.
• Coordinate with internal and external stakeholders to support business operations and executive requirements.
• Maintain confidentiality of sensitive information and business‑related matters.
• Identify scheduling conflicts, operational gaps, or process improvements and propose solutions.

Required profile

• Bachelor’s degree in any relevant field.
• Minimum of 4 years of experience as a Virtual Assistant, Executive Assistant, or similar support role.
• Excellent verbal and written English communication skills.
• Proven ability to support international stakeholders and C‑suite executives.
• Highly proactive, self‑motivated, with strong problem‑solving and organizational abilities.

Required skills

• Microsoft Outlook Email
• Microsoft Outlook Calendar
• Microsoft Teams
• Microsoft Office Suite applications