Contracts Administrator

About the role

Helpware is seeking an experienced Contracts Administrator to join its Cebu team. The role will manage the full contract lifecycle, ensuring timely intake, accurate documentation, and smooth execution across internal and external stakeholders.

Key responsibilities

• Monitor and log contract requests, maintaining up‑to‑date status, owners and deadlines.
• Gather required information from internal teams, including client entity, agreement type, commercial terms and signatory details.
• Use standard checklists to verify completeness before advancing agreements.
• Route non‑standard queries and client edits to the Director of Legal & Revenue Operations and track follow‑up.
• Prepare contract drafts using approved templates, apply basic formatting, organize exhibits and attachments, and manage version control.
• Conduct administrative quality checks on names, entities, dates, commercial fields, signature blocks and attachments.
• Maintain consistent file naming and version history for drafts, client redlines, approved copies and executed agreements.
• Provide internal status updates and reminders to keep time‑sensitive requests moving.

Required profile

• Proven experience as a Contracts Administrator or in a similar contract management role.
• Strong attention to detail and ability to follow standardized processes and checklists.
• Excellent coordination skills to work with Legal, Revenue Operations, Accounting and other internal stakeholders.

Required skills

What we offer

• Opportunity to work with a technology‑driven, global company.
• Collaborative environment with cross‑functional teams.