Business Manager - Executive Assistant

About the role

Join Avaloq's Technology R&D Lab as a Business Manager supporting senior engineers and product specialists. You will keep the operational engine running smoothly by handling administrative, financial and organisational tasks, allowing the team to focus on delivery.

Key responsibilities

• Manage time‑booking for senior team members, reviewing and validating entries.
• Coordinate travel arrangements and handle expense submissions on behalf of senior staff.
• Enter and manage purchase orders, including IRA/PO processing and Medius support.
• Review incoming invoices and coordinate approval workflows.
• Organise team events and off‑sites, from venue sourcing to on‑day logistics.
• Provide general administrative support, such as opening and tracking internal tickets for access requests.
• Optionally support project controlling of time bookings against budgets.
• Optionally assist with slide formatting and presentation preparation.

Required profile

• Proven experience in an administrative, office management or business coordination role, preferably in technology or financial services.
• Comfortable working with finance and procurement systems.
• Highly organised with strong attention to detail and the ability to manage multiple priorities.
• Proactive, self‑directed and able to act without prompting.
• Discreet and professional when handling sensitive information.
• Strong communication skills in English; German is a plus.

Required skills

• Medius (procurement system) or similar finance/procurement tools.