Bilingual Executive Assistant (Japanese)

About the role

We are seeking a highly organized Bilingual Executive Assistant fluent in Japanese and English to support senior leadership across a global organization. The role ensures smooth day‑to‑day operations, aligns executive priorities, and facilitates effective communication worldwide.

Key responsibilities

• Manage calendars, schedules, meetings, and travel arrangements for executives.
• Coordinate logistics, technical setup, and execution of meetings and events.
• Handle expense reporting and maintain administrative documentation.
• Collaborate with regional stakeholders to align priorities and schedules.
• Serve as a trusted point of contact for internal and external partners.
• Provide guidance or mentorship to junior team members when needed.
• Proactively anticipate needs to ensure seamless operational support.

Required profile

• Fluent in Japanese and English (spoken and written) with JLPT certification.
• 3–5 years of experience in executive or administrative support.
• Strong communication, interpersonal, and stakeholder‑management skills.
• Ability to work independently, manage multiple priorities, and maintain high attention to detail.
• Adaptable, proactive, and comfortable working in a fast‑paced, multicultural environment.

Required skills

• Microsoft Word, Excel, PowerPoint.
• Microsoft Teams.
• Calendar and schedule management tools.
• Expense management tools (e.g., Concur).
• Event coordination and logistics management.
• Quick learner of new software, including AI‑enabled tools.