Secretary – Administrative Support for Partner

About the role

The Secretary will provide comprehensive administrative support to the Partner of a Market Group, ensuring smooth daily operations and effective communication across the firm. This role requires a proactive mindset, strong organizational abilities, and a high level of discretion.

Key responsibilities

• Manage and coordinate daily, weekly, and monthly appointments and travel arrangements for the Partner.
• Prepare logistics for in‑house, on‑site, and teleconference meetings, liaising with HR and travel management as needed.
• Handle incoming and outgoing correspondence, draft letters, proofread documents, and manage telephone and email communications.
• Maintain client‑related files, update mailing databases, and monitor office supply needs.
• Prepare weekly time reports, expense liquidation reports, and time reports for cluster members.
• Operate office equipment efficiently and act as a reliever for the Group Secretary when required.

Required profile

• Bachelor’s or college degree in any field.
• Excellent verbal and written business communication skills.
• Professional appearance and a positive, hospitable attitude.
• Ability to multitask, prioritize work, and work with minimal supervision.
• Commitment to discretion and confidentiality regarding sensitive information.

Required skills

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Ease of operating standard office equipment.

What we offer

• Flexible work arrangement.
• Opportunity to work closely with senior leadership.