Receptionist & Junior Administrative Support Assistant

About the role

Geodata Systems is looking for a Receptionist and Junior Administrative Support Assistant to provide comprehensive office support for the PSD & GDPS departments. The role is temporary (3 months) and will be based onsite at the Ortigas office in Pasig City.

Key responsibilities

• Schedule training sessions, obtain approvals, and send invitations and registration forms to clients.
• Prepare and dispatch training quotations, invitation letters, and reminder emails with relevant attachments.
• Print, photocopy, and verify training manuals, forms, and certificates; manage printing supplies.
• Reserve vehicles, coordinate messenger services, and handle logistics for training materials.
• Follow up with participants via email or phone, manage attendance records, and update the training participants database.
• Prepare and submit training expense liquidation reports and related documents to Finance and HR.
• Assist with monthly PSD Personnel Utilization reports and other ad‑hoc administrative tasks as assigned.

Required profile

• Ability to perform a wide range of administrative and office support activities.
• Strong organizational skills to manage schedules, documents, and logistics.
• Effective written and verbal communication for client interaction and internal coordination.
• Proactive attitude in following up with participants and handling requests.

Required skills