Receptionist / Facilities Coordinator

About the role

We are seeking a professional and proactive Receptionist who will also serve as our Facilities Coordinator. This dual‑role position is the first point of contact for visitors and employees while ensuring that the office environment runs smoothly and safely.

Key responsibilities

• Greet visitors, issue badges, manage visitor logs and direct calls and emails courteously.
• Maintain a clean, organized reception area and handle incoming/outgoing mail and packages.
• Schedule meeting rooms, set up equipment and refreshments as needed.
• Coordinate routine maintenance, repairs and inspections with vendors, tracking work orders to completion.
• Manage office supplies inventory, place orders and oversee cleaning services.
• Support health and safety compliance, maintain emergency equipment and oversee access‑control systems.
• Process facility‑related invoices, purchase orders and maintain vendor contracts.
• Assist with planning company events, meetings and provide general administrative support across departments.

Required profile

• High school diploma required; an associate degree or relevant certification is a plus.
• 2–3 years of experience in reception, administrative support, or facilities coordination.
• Strong verbal and written communication skills with professional phone etiquette.
• Excellent organizational abilities, attention to detail and the capacity to multitask in a fast‑paced environment.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint