Personal Assistant to Operations Director (Remote, Philippines)

About the role

CyberOne, a Microsoft security partner, is hiring a fully remote Personal Assistant to its Operations Director, based in the Philippines. The role is not a traditional executive assistant or business-support position: it focuses on personal and family administration, taking ownership of day-to-day personal affairs, household scheduling and family logistics so that commitments are organised, communicated and followed through.

Key responsibilities

• Coordinate personal and family diaries, appointments and commitments, including children's school meetings, activities, clubs, sports fixtures and events
• Keep track of school dates, parents' evenings, performances and other important activities, and resolve diary clashes in advance
• Make bookings and reservations, liaise with schools, clubs, healthcare providers and household suppliers, research options and obtain quotes
• Manage personal appointments, deadlines, renewals and recurring commitments, keeping records of key personal information
• Handle vehicle administration (servicing, MOTs, repairs, insurance) and arrange veterinary appointments and pet care
• Coordinate household maintenance visits and service providers, and assist with family travel and activities
• Follow up with suppliers and service providers to ensure agreed actions are completed

Required profile

• Ideally previous experience as a Personal Assistant, Family PA, Household PA or Executive Assistant
• Strong diary and appointment management experience, and experience managing multiple priorities
• Excellent written and verbal communication, and experience coordinating children's schedules or family logistics is desirable
• Discreet, reliable and able to work independently with good judgement

Required skills

• Comfortable using calendars, email, messaging and everyday productivity tools
• Confident communicating with schools, suppliers and third parties