Part‑Time Health & Systems Administrator (Remote)

About the role

This part‑time position supports a Melbourne‑based podiatry practice by managing its practice‑management software, billing processes and appointment scheduling. The role is fully remote, working Monday to Friday from 08:00 to 12:00 PHT.

Key responsibilities

• Review and optimise Cliniko usage to improve efficiency and functionality.
• Develop templates, workflows and policies for better system adoption.
• Manage integrated billing processes, prepare invoices, reconcile payments and maintain secure financial records.
• Coordinate with external organisations to resolve billing issues and ensure timely payments.
• Maintain structured appointment scheduling, set up reminders, recalls and follow‑up communications.
• Monitor administrative deadlines and address scheduling issues promptly.
• Provide general administration support, including file organisation, data entry and stakeholder communication.
• Ensure client records comply with privacy and data‑protection requirements.
• Prepare practice data for monitoring, planning and compliance reporting.

Required profile

• Experience in business administration, systems optimisation or allied‑health practice support.
• Familiarity with practice‑management software (Cliniko preferred) and billing systems (Medicare).
• Knowledge of accounting software such as Xero.
• Background in the allied‑health or healthcare sector.
• Experience mapping or documenting work processes.

Required skills

• Cliniko (practice‑management software)
• Xero (accounting software)
• Medicare billing system
• Practice‑management software proficiency

What we offer

• Monthly salary of PHP 40,000 – PHP 50,000
• Part‑time, remote work schedule (4 hours per day)
• Opportunity to work with a Great Place to Work certified employer
• Professional development in health‑IT and administrative processes