Paralegal Support – Legal Secretary for US Real Estate Firm

About the role

We are seeking a Paralegal Support professional to provide legal secretarial assistance to attorneys and paralegals serving a US real‑estate company. The position begins with one month of onsite onboarding in Mandaluyong and then transitions to a night‑shift remote work arrangement.

Key responsibilities

• Prepare a wide range of legal documents such as wills, trusts, probate pleadings, corporate filings and entity formation paperwork under attorney direction.
• Schedule hearings, maintain calendars and tickler systems, and coordinate deadlines for all matters.
• Assist in trial preparation, including witness coordination, exhibit management and basic legal research.
• Collect, organize and maintain comprehensive client and matter information in a central digital file.
• Handle correspondence, screen telephone calls and visitors, and direct inquiries to the appropriate attorney.
• Perform clerical duties such as mail handling, typing, filing, scanning and record keeping.
• File legal pleadings and other documents with courts, manage e‑filing and deliver judgments for signature.
• Utilize IntelliPad CRM for seminars, events and client communications, and keep attorney social‑media accounts up‑to‑date.

Required profile

• High school diploma or GED (some college preferred).
• 1–2 years of legal secretarial experience.
• Excellent proficiency with MS Office (Word, Outlook, PowerPoint) and Adobe.
• Strong verbal, written and interpersonal communication skills.
• Ability to multitask accurately, prioritize deadlines and maintain confidentiality.
• Attention to detail and ability to read and interpret written information.

Required skills

• MS Office (Word, Outlook, PowerPoint).
• Adobe Acrobat/Reader.
• IntelliPad CRM.
• e‑filing systems.