Legal Secretary

About the role

Salig-Bathan Law Firm is seeking a highly organized and proactive Legal Secretary to provide comprehensive administrative support. You will manage office operations, client coordination, and document handling in a fast‑paced legal environment.

Key responsibilities

• Prepare client billings, monitor payments, and assist with accounts tracking.
• Handle email correspondence and manage incoming/outgoing communications.
• Receive client inquiries, schedule appointments, meetings, and follow‑ups.
• Maintain lawyers' calendars, including hearings, deadlines, and client appointments.
• Monitor court deadlines and ensure timely compliance with filing requirements.
• File pleadings and legal documents physically and electronically with courts and government agencies.
• Organize case files, client records, and confidential legal documents.
• Draft simple letters, transmittal notes, and routine administrative documents.
• Coordinate with courts, clients, process servers, and third‑party service providers.
• Support general office administration to ensure smooth daily operations.

Required profile

• Bachelor’s degree in Legal Management, Business Administration, Office Administration, or related field.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to manage multiple deadlines.
• Resourceful, able to work independently with minimal supervision.
• Professionalism, confidentiality, and accountability.

Required skills

• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience with Google Workspace.
• Ability to edit PDFs and manage document organization systems.