Executive Sales Assistant (Remote)

About the role

A fast-growing Meta ads agency that serves home-service and wellness businesses is hiring a full-time, remote Executive Sales Assistant. The role takes care of the administrative, operational and repetitive work so the founder can focus on sales strategy and scaling. The position is advertised as remote and open to candidates in the Philippines.

Key responsibilities

• Sales support: review discovery and sales call recordings, draft post-call recap emails and proposals, and use the founder's agreement framework to help clients sign off.
• Lead management: run prospect research, manage pipelines, tags and deal stages in GoHighLevel, follow up on inbound leads and re-engage inactive ones.
• Calendar and appointments: prepare a morning briefing, confirm appointments, send reminders and coordinate bookings for event contacts.
• AI oversight: verify AI-generated onboarding forms, use AI to write proposals and recaps, and turn workflows into SOPs.
• Client support: track communication cadences, check in with inactive clients and help with onboarding hand-offs.
• Internal coordination: organize team meetings and act as the bridge between the founder, the fulfillment team and partners.
• Special projects: coordinate content filming schedules and help design a new VA staffing service.

Required profile

• Daily use of AI tools such as ChatGPT, Claude or Grok as part of the workflow.
• Agency operations or executive assistant experience, preferably in digital marketing, lead generation or Meta ads.
• Strong written and spoken English with a professional, articulate tone.
• Understanding of sales pipelines, follow-ups and sales terminology.
• Independent, proactive and high follow-through.
• Nice to have: Meta Ads Manager familiarity, note-taking tools like Fathom, funnel and web form knowledge, and home-services or roofing experience.

Required skills

• GoHighLevel or a comparable CRM
• Meta Ads Manager basics