Executive Assistant with Luxury Travel Management

About the role

OurAssistants is looking for a polished and highly organized Executive Assistant to support leadership while managing luxury travel coordination, client communication, and daily operations. The ideal candidate thrives on structure, anticipates needs, and delivers high‑touch service behind the scenes.

Key responsibilities

• Manage calendars, appointments, reminders, inboxes and maintain organized digital filing systems.
• Coordinate travel bookings, itineraries, invoicing and VIP client amenities, communicating with hotels, concierge teams and vendors.
• Create social media posts using Canva, update travel guides, website content and draft newsletters via email platforms.
• Support basic blog and content updates in WordPress and handle ad‑hoc administrative requests.

Required profile

• Proven experience as an Executive Assistant, Administrative Assistant, Travel Coordinator or Luxury Hospitality professional.
• Strong organizational, multitasking and time‑management abilities with a concierge mindset.
• Excellent written and verbal communication skills and ability to work independently while maintaining confidentiality.
• Resides in the Philippines or Latin America with a stable internet connection and remote‑ready workstation.

Required skills

• Concilio
• AXUS itinerary planning tools
• Virtuoso Booking Portal
• Canva
• WordPress
• Newsletter platforms (e.g., FlowDesk)
• Dropbox
• LastPass / 1Password

What we offer

• Competitive salary based on experience
• Permanent remote setup
• Long‑term growth opportunity
• Supportive and professional work environment