Executive Assistant to Chief Executive Officer

About the role

Ardent World, Inc. (AWI) is seeking a senior‑level Executive Assistant to support its Managing Director, who leads a multi‑brand health and beauty business. The role combines high‑trust executive support with selective private‑office duties, requiring meticulous organization, discretion, and a tech‑savvy mindset.

Key responsibilities

• Manage the Managing Director’s complex calendar across marketing, sales, finance, operations, and international partners, prioritizing and protecting focus time.
• Tri­age email inbox, flag priorities, draft and proofread correspondence, and liaise with internal teams, agencies, distributors, and regulators.
• Prepare meeting agendas and pre‑reads, take minutes, and track follow‑ups for brand reviews, strategy sessions, and management meetings.
• Maintain trackers for major initiatives such as campaigns, product launches, and market entries; follow up with owners and escalate risks.
• Produce polished decks, reports, and spreadsheets using Microsoft 365, ensuring accuracy and professional quality.
• Plan end‑to‑end domestic and international travel, including flights, hotels, ground transport, visas, itineraries, and expense documentation.
• Support off‑site events, conferences, dinners, and special occasions, handling guest coordination and reservations.
• Manage selected personal scheduling and appointments, keeping business and personal calendars conflict‑free.
• Maintain secure, well‑organized records (documents, renewals, subscriptions, policies) and coordinate trusted service providers.
• Handle all personal and family matters with absolute discretion, using approved secure tools.

Required profile

• Minimum 5 years experience as an Executive Assistant supporting a C‑level executive, business owner, or family office.
• Excellent written and spoken English; Filipino fluency preferred.
• Proven mastery of complex calendars, international travel logistics, and multi‑project coordination.
• High level of discretion and ability to manage confidential information.

Required skills

• Microsoft Outlook
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Teams
• Microsoft 365 suite
• Cloud storage platforms
• AI‑assistant tools
• Document formatting and presentation design