Executive Assistant (Remote)

About the role

D2B is looking for a highly organized, proactive and detail-oriented Executive Assistant with experience in project management and operations coordination to support senior leadership. The role combines executive assistance, project coordination and day-to-day operations management, ensuring efficient workflows, effective communication and timely delivery of business priorities. It is a fully remote position based in the Philippines.

Key responsibilities

• Provide executive administrative support: calendar management, meeting coordination, appointment scheduling, travel arrangements, and preparation of agendas, minutes, reports and presentations
• Manage emails, correspondence and follow-ups, organize digital files and records, and monitor action items
• Plan, organize and monitor projects: timelines, task trackers, status reports, milestone tracking and escalation of risks
• Coordinate with internal departments, external partners and stakeholders, and facilitate project meetings
• Support operations: help develop SOPs, monitor operational tasks, streamline workflows, and coordinate resources, schedules and vendor requests
• Act as a central point of coordination between executives, employees, clients and vendors, and prepare updates and reports for leadership
• Prepare administrative, project and operational reports, maintain dashboards and trackers, and recommend process improvements

Required profile

• Bachelor's degree in Business Administration, Management, Operations Management, Project Management or a related field; equivalent practical experience may also be considered
• Proven experience as an Executive Assistant, Administrative Assistant, Project Coordinator or Operations Coordinator, supporting executives and coordinating projects
• Strong organization, planning and time-management skills, with excellent written and verbal communication
• Ability to work independently, anticipate needs and handle confidential information with discretion

Required skills

• Microsoft Office or Google Workspace, especially spreadsheets, presentations, calendars and document management
• Familiarity with project management tools such as Asana, Trello, Monday.com, ClickUp or Jira
• Preferred: experience with SOPs, dashboards, remote teams and task automation tools

What we offer

• Competitive salary based on experience and skill set
• 100% remote work from home anywhere in the Philippines
• Paid local holidays aligned with the UK business calendar
• Opportunities for training and professional growth
• Direct work with a UK team, with no agency middleman