Executive Assistant & Project Manager

About the role

We are seeking a proactive Executive Assistant who will also drive project management initiatives for a Vice President. The role blends high‑level executive support with ownership of strategic projects, acting as a central coordination hub across the organization.

Key responsibilities

• Manage and prioritize the VP’s calendar, aligning meetings with business objectives.
• Prepare executive‑level presentations, reports, briefing materials and communications.
• Coordinate leadership meetings, governance forums, operating reviews and executive staff sessions.
• Track action items, decisions and commitments from leadership discussions.
• Arrange domestic and international travel, executive visits and events.
• Serve as gatekeeper and liaison between the VP and senior leaders, ensuring timely issue resolution.
• Maintain oversight of the VP‑sponsored project portfolio, developing plans, timelines and governance activities.
• Monitor project progress, risks, dependencies and issues; follow up with accountable owners.
• Prepare dashboards, status reports and performance updates for leadership review.
• Facilitate governance meetings, document decisions and drive accountability for actions.
• Identify and implement improvements to operational effectiveness and reporting processes.

Required profile

• Bachelor’s degree in Business Administration, Project Management, Operations Management or a related field.
• 2‑5 years of experience supporting senior executives, in a Chief of Staff, PMO or business operations capacity.
• Proven ability to manage multiple priorities in a fast‑paced environment.
• Strong stakeholder management and communication skills.

Required skills

• Advanced proficiency with Microsoft Office Suite, especially PowerPoint, Excel and Outlook.