Executive Assistant

About the role

The Executive Assistant will ensure the smooth operation of an Executive Board Member’s office, managing agendas, commitments and deadlines. This role requires a proactive mindset, strong organizational abilities and the capacity to work with a wide range of internal and external stakeholders.

Key responsibilities

• Serve as the first point of contact for internal and external stakeholders.
• Coordinate travel, events and meeting logistics, including itinerary planning and accommodation.
• Assist with finance and procurement tasks, supporting budget planning and ensuring compliance with corporate procurement guidelines.
• Gather, edit, proofread and format information for conferences, speeches and reports.
• Manage calendars, schedule meetings, prepare agendas and relevant documentation.
• Organise induction programmes and handle incoming mail, ensuring timely follow‑up.

Required profile

• Proactive and able to evaluate, prioritize and balance multiple commitments.
• Flexible and collaborative attitude when dealing with diverse stakeholders.
• Strong attention to detail and ability to meet strict deadlines.
• Excellent written and verbal communication skills.

Required skills