Executive Assistant (Graduate) – IT Department

About the role

The Executive Assistant (Graduate) will support the Deputy Director General of the IT Department in Manila, providing high‑level administrative and coordination services. This full‑time, onsite position is ideal for a recent MBA graduate seeking exposure to senior‑level executive functions within an international development and IT environment.

Key responsibilities

• Manage calendars, schedule meetings, and arrange travel for the Deputy Director General.
• Draft speeches, briefing notes, reports, and executive correspondence.
• Prepare presentations, dashboards, and meeting materials.
• Track departmental deliverables, follow‑up actions, and ensure timely completion.
• Coordinate communication across IT divisions and with external stakeholders.
• Support governance, documentation, and administrative processes.
• Assist in organizing workshops, events, and executive reporting.

Required profile

• MBA or equivalent from a top university with strong academic performance.
• Relevant internship, volunteer, project or work experience in executive support, administration, coordination, or IT‑related settings.
• Excellent organizational, communication, analytical, and time‑management abilities.
• Professionalism, discretion, and meticulous attention to detail.

Required skills

• Microsoft Word, Excel, PowerPoint, Outlook, Teams, SharePoint
• Calendar and email management
• Excel reporting and document management
• Power BI
• Microsoft Power Platform
• Canva or Adobe Creative Suite
• AI productivity tools
• Project tracking and collaboration platforms