Administrative Assistant – Cotabato Office

About the role

The Administrative Assistant will support day‑to‑day operations of the Cotabato office, ensuring efficient administrative processes that enable CRS to deliver high‑quality humanitarian programs.

Key responsibilities

• Facilitate communication with internal units and external stakeholders, handling incoming and outgoing mail, faxes and documents.
• Prepare and format documents, transcribe meeting minutes, and draft simple correspondence.
• Process transactional documents such as payment requests, travel authorizations, advances, and visa applications.
• Enter, verify and maintain data for contact lists, employee leave balances, attendance reports and vehicle logs.
• Arrange travel and logistics for staff and visitors, schedule appointments and support event planning.
• Assist with property management tasks including receipt, labeling, distribution and physical counts.

Required profile

• Bachelor’s degree (or equivalent education/experience).
• 1–3 years of clerical or administrative experience in an office setting.
• Professional diploma or certificate in Administration is preferred.
• Experience with NGOs or international organizations is a plus.
• Fluent in English, Filipino and Cebuano.

Required skills

• Proficiency with Microsoft Office suite (Excel, Word, PowerPoint, Visio).
• Strong typing and word‑processing abilities.
• Data‑entry skills using online databases and forms.