Executive Assistant – Full-time Support for Leadership Team

About the role

We are looking for a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive administrative support to our leadership team. In this key position, you will ensure smooth daily operations, allowing executives to focus on strategic initiatives.

Key responsibilities

• Manage scheduling and calendar coordination for company executives.
• Draft, review, and send communications on behalf of executives.
• Process documents, including billing and collections.
• Organize and prepare for meetings, handling logistics and gathering necessary materials.
• Answer phone calls, relay messages, and prioritize email correspondence.
• Coordinate travel arrangements and meeting‑room bookings.
• Maintain records, files, and various executive documents.
• Perform ad‑hoc tasks such as coordinating with hotels, restaurants, and vendors.
• Provide general administrative support: filing, photocopying, scanning, data entry.
• Greet guests, clients, and vendors, directing them appropriately.
• Manage daily schedules for company drivers, including routes and appointments.
• Oversee petty‑cash fund, disburse funds, collect receipts, and ensure proper approvals.
• Monitor office supplies and place orders as needed.

Required profile

• Excellent written and verbal communication skills.
• Strong time‑management and organizational abilities.
• Attention to detail and ability to multitask in a fast‑paced environment.
• Interpersonal skills and a professional demeanor.
• Work experience in an administrative or executive support role is an advantage.

Required skills

• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Experience using Microsoft Teams for collaboration.