Executive Assistant – Data Privacy Office

About the role

The Executive Assistant to the Data Privacy Officer provides comprehensive administrative and coordination support to ensure the smooth operation of the privacy program. This role handles confidential information, manages schedules, and assists with compliance activities.

Key responsibilities

• Manage the DPO’s calendar, meetings, appointments, and schedules.
• Prepare agendas, presentations, minutes, reports, and other privacy‑related documents.
• Coordinate with internal departments on data‑privacy requirements and compliance actions.
• Monitor and follow up on pending privacy requests and deliverables.
• Maintain confidential privacy records, including processing activity logs.
• Assist in organizing data‑privacy training, awareness programs, and events.
• Support the DPO in privacy assessments, audits, and incident documentation.
• Facilitate communication between the DPO and internal/external stakeholders.

Required profile

• Bachelor’s degree in Business Administration, Management, Legal Management, IT, or related field.
• Experience as an Executive Assistant, Administrative Assistant, or similar role.
• Knowledge of data‑privacy regulations, preferably the Data Privacy Act of 2012 (RA 10173).
• Excellent organizational, time‑management, and communication skills.
• Ability to handle confidential and sensitive information with discretion.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Proficiency in Google Workspace (Docs, Sheets, Slides, Drive).