Events Assistant (Remote)

About the role

We are looking for a Home‑Based Events Assistant to support our Events Marketing Manager and the broader Marketing team. The role involves coordinating webinars, trade shows and email campaigns while working with colleagues across the US, Europe and the Philippines. The ideal candidate is highly organized, detail‑oriented and comfortable juggling multiple projects in a fast‑paced environment.

Key responsibilities

• Manage event registrations and produce post‑event reports.
• Coordinate speakers, schedule prep sessions, send calendar invites, join live sessions and record webinars.
• Support trade‑show preparation including booth orders, shipping, inventory tracking and apparel orders.
• Arrange travel, hotel bookings and event registrations for internal team members.
• Track event shipments, booth materials and vendor communications.
• Handle expense tracking and documentation.
• Conduct pre‑event research such as attendee lists, prospect profiles and competitive intel.
• Execute post‑event follow‑up, email campaign coordination, lead tracking and outreach.
• Build HubSpot contact lists, assist with CRM cleanup, ensure data accuracy and perform website form testing and basic website updates.
• Update weekly scorecards and maintain project plans and Asana boards.
• Create and review webinar decks, ensuring brand consistency and design accuracy.
• Schedule meetings, manage calendars, document notes and track action items.
• Support ad‑hoc projects across Marketing, Events, Sales and Leadership.

Required profile

• Bachelor’s degree or equivalent in a creative or management field.
• 2–3 years of experience supporting virtual and in‑person events.
• Excellent written and verbal communication skills.

Required skills

• HubSpot
• CRM data management
• Asana
• Website form testing
• Basic website updates