Commercial Administration Assistant - Estimating Support

About the role

The Commercial Administration Assistant provides essential assistance to the Estimating Team, ensuring the smooth and efficient preparation of take-offs of tenders and cost estimates. The role supports the Estimating Team Leaders and Lead Estimators with administrative, coordination and data management tasks. It reports directly to the Managers and Team Leaders and works closely with Lead Estimators.

Key responsibilities

• Read construction floor plans and provide accurate take-offs for window furnishings
• Review floor plans and construction documentation to support accurate estimate preparation
• Support the review and organisation of construction drawings, specifications and other documentation to help estimators prepare comprehensive cost estimates
• Develop a working understanding of project scope to support the estimating team
• Assist in preparing, issuing, receiving and collating supplier and subcontractor proposals and pricing under the guidance of the Team Leaders and Lead Estimators
• Provide administrative and research support for cost information and change estimates across construction phases
• Carry out other estimating support duties and ad hoc tasks as requested by the team

Required profile

• At least two years' strong experience in administration or office support in window furnishings or a directly applicable industry
• Experience working with construction floor plans
• Professional customer service and phone manner, with excellent written and verbal communication
• Super-organised, with an eye for detail and process, able to multitask and meet deadlines
• Quick learner, adaptable to change, with a positive "can do" attitude aligned with client values

Required skills

• Intermediate Microsoft Office skills in Excel, Word, Project and Outlook
• Intermediate computer skills and comprehensive mathematical skills

Working conditions include Monday to Friday, 6:30 AM to 3:30 PM, onsite in Salcedo Village, Makati City, full-time employment, with overtime as required.