Claude‑Savvy Executive Assistant – Remote Freelance

About the role

Our client is a mission‑driven organization that runs fellowship and cohort programs connecting donors, partners and fellows worldwide. They are building an AI‑enabled operating model and need a proactive Executive Assistant to own the Founder’s calendar, inbox and follow‑up loops using Claude and Claude Code/CLI.

Key responsibilities

• Use Claude (including Claude Code/CLI) to summarize PDFs, pitch decks and deal flow into actionable recommendations and maintain the organization’s knowledge base in NotebookLM.
• Manage the Founder’s calendar end‑to‑end, schedule and buffer back‑to‑back external calls, and coordinate fellowship logistics across time zones.
• Tri­age the inbox daily, draft routine responses, route items, and track open threads, providing a concise daily follow‑up list.
• Prepare pre‑meeting briefs, process recordings into action items, maintain a contact log and track commitments from meetings.
• Handle ad‑hoc administrative tasks such as research, document preparation, expense reminders and monitoring planning document comments.

Required profile

• You enjoy being the operational nerve centre behind a busy founder and thrive in high‑volume, fast‑moving environments (10+ meetings per day).
• You have at least 2 years of experience as an executive assistant, coordinator or operations support professional.
• You exercise sound judgment with sensitive information and can distinguish what requires the Founder’s direct attention.
• You are comfortable working remotely with a quiet dedicated workspace and reliable internet.

Required skills

• Proficiency with Claude AI, including Claude Code/CLI, for triaging and summarising information.
• Fluency with NotebookLM and Google Workspace (Gmail, Calendar, Drive).
• Comfort with command‑line access and ability to build light automations or agent workflows.
• Familiarity with Zoom, basic project trackers and standard outreach/CRM tools.